Final-year project registration

What is final-year project registration?

Forms:

• Registration application form   
• Presentation date notification form   

Instructions for final-year project registration and presentation

A. Supervisor

Students should choose a Facultad de Informática faculty member to supervise their FYP. This faculty member must agree to supervise the project.

B. Enrolment

After they have passed all their degree course subjects, students shall be eligible to register to present their FYP at the Registrar's Office.

Procedure

Students shall submit a FYP registration form that they and their supervisor have signed (available from the Registrar's Office and or click here).

Students shall use this form to apply for the appointment of the respective examination board.

The examination board shall be composed of three members:

• The FYP supervisor
• A Facultad de Informática professor proposed by the student
• A Facultad de Informática professor proposed by the Office of the Associate Dean for Academic Affairs

TEN DAYS after submitting this application, students can phone 913367406/07 to find out who the members of the examination board are.

Public prices

Students shall be given a payment slip by the Registrar's Office. Students have a period of 15 days in which to pay the registration fee.

Students should submit the "university copy" of the payment slip to the Registrar's Office and, at the same time, notify the date of their FYP presentation.

Registration period

From 1 September to 31 July of the respective academic year.

C. Presentation

Students that have completed their project and have had the report bound should proceed as follows:

• REGISTRAR'S OFFICE FORMALITIES
  
  
  • Submit the following documents at least FIVE WORKING DAYS before the date of the presentation: 
    
    • Bound project report (original copy with blue-coloured covers)
    • Paid registration payment slip (university copy)
    • Presentation date notification form that they and their supervisor have signed (available from the Registrar's Office or click here)

• EXAMINATION BOARD FORMALITIES
  
  
  
  • Submit a grey-bound copy of the project to each examination board member

The secretary to the examination board or the project supervisor can collect the respective records and the original copy of the project report from the Registrar's Office on the day of the presentation.

At the end of the presentation, the examination board shall enter the grade in the records.

The secretary to the examination board shall hand in the records and the original copy of the report at the Registrar's Office.

PRESENTATION PERIOD: Any time during the academic year (except August)

NB: STUDENTS THAT REGISTER FOR THEIR FYP WITHIN THE STIPULATED PERIOD (NO LATER THAN 31 JULY) AND FAIL TO PRESENT THEIR PROJECT BY 30 SEPTEMBER SHALL HAVE TO RE-REGISTER FOR THE FOLLOWING ACADEMIC YEAR.

D. Presentation guidelines

Advice on content:

• Your FYP should clearly separate your own work from what you have taken from other sources
• Order of presentation:
  • Contents page
  • Summary
  • Introduction and objectives
  • Development
  • Results and conclusions
  • References (publications used to research and develop your final-year project)

Format guidelines:

• DIN A4, printed on both sides.
• Times Roman 12 points or equivalent font. Use black ink for text.
• Top and bottom margins: 3.5 cm, left margin:  4 cm, and right margin: 2 cm (alternate left and right margins on even pages), odd pages on right-hand side.
• Printed area: 22.5 cm  (approximately 40 lines) x 15 cm.
• Headers and footers should be outside the printed area.
• Headings and subheadings should be numbered using the chapter number followed by an Arabic numeral,  e.g. 2.3.1. for a level 2 heading.
• Capitalize chapter headings.
• Centre page number at the bottom of the page. Chapter 1 should start on page 1.
• Number all the pages of any sections preceding Chapter 1 with a Roman numeral (lower case), centred at the bottom of the page.
• Order references alphabetically by the author's surname. List the year of publication, full title of the publication and full or abbreviated title of the journal (in accordance, in this case, with the rules of a commonly used database).
• Appendices (list on the contents page).
• Programs: attach electronic files to the inside cover.
• Voluminous supporting material should be separated from the text and attached to the inside cover, or presented in an additional folder or as a separate volume.

Submit the original of your final-year report to the Registrar's Office and three copies to the examination board. The original should be bound in sky blue and the copies in grey. The cover should conform to the specimen format attached in the instructions.

Registry